Workspace membership determines who can enter the team’s environment. Administrators can review members, manage roles and follow pending invitations through acceptance.
Before you start
You need administrator access to manage members. Confirm which workspace and email address the teammate should use.
Use Settings search or the navigation to find the controls you need.
Invite and verify membership
Open Settings → Members in the intended workspace.
Review current members and roles before inviting someone who may already have access.
Use the invitation control, enter the intended email address and choose the appropriate role. Review the recipient before sending.
Open Pending Invitations and check whether the invitation is still pending or expired.
After the person accepts, confirm they appear under Team Members with the intended role.
Use the member’s actions to change a role or remove access when responsibilities change. Read the confirmation before applying the change.
Check the result
The teammate has accepted membership and appears with the intended role. A sent or resent invitation alone does not establish usable workspace access.
Manage pending invitations
Resending creates a new invitation and invalidates the previous link. Revoking an invitation makes its link unusable. Tell the teammate to use the most recent invitation if older links fail.
An invitation to one address does not guarantee that a person signed in with a different address can enter the workspace.
Removing or leaving
Removing a member ends their access immediately. Leaving a workspace also ends your own access and requires a new invitation to rejoin. Review task ownership and connection dependencies before a handoff.
Membership, mailbox sharing and provider-side delegated access are separate settings. Plan each relevant part when someone changes role or leaves.
If something does not look right
What you see | What to check |
An invitation was sent but access is missing | Confirm the invited address, acceptance and the workspace selected after sign-in. |
Member controls are unavailable | Ask an administrator to check your role. |
Does changing a role reconnect their email?
Does changing a role reconnect their email?
No. Membership and provider connections have separate setup and health. Review the connected accounts and pending requests when work depends on them.
Continue your work
Open the relevant area in Cartograph to continue with your workspace data.